What is the Expense Reimbursement process in Kenya?



Modified on: Thu, 19 Sep, 2024 at 2:35 PM

Employers in Kenya are required to reimburse employees for work-related expenses, provided that these expenses follow the company's reimbursement policy. 


Key Steps for Reimbursement:

  1. Invoice Addressing: All invoices related to work expenses should be addressed to HOR Global Kenya Limited for review and approval. This ensures that the expenses are valid and meet company guidelines.

  2. Approval Process: Once the invoices are submitted, Horizons will review the documentation to ensure compliance. This review is critical for verifying the nature of the expense.

  3. Original Receipts Submission: After approval, employees must submit original receipts to Horizons as evidence to support the expense claim. Electronic copies may be submitted initially, but originals are required for final approval and record-keeping.

  4. Payment Processing: After submission and approval of the receipts, the reimbursed amount will be processed and reflected in the employee’s next payroll cycle or as per company policy for reimbursements.


Reimbursable Expenses:

  • Travel Expenses: Includes transportation (flights, taxis, etc.), accommodation, and meals during business travel.
  • Office Supplies and Equipment: Costs incurred for work-related tools or materials.
  • Per Diems: Daily allowances provided for meals, lodging, and incidental expenses during work travel.

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